Required documents

On page 9 of the application form, you will need to upload up to 10 documents, or if a program is not required: up to 9 documents. Collect them beforehand.

Important notes:

Due to the war in Ukraine, extra rules apply.
The project budget, financial templates, activity report, and the program must be in English. All other documents can be in the local language.
Only use our most recent templates for the project budget and the financial templates.
The maximum file size per document is 15 MB.

#	Required documents	Allowed filetypes	Download templates	Required language	Explanation
1.	Project budget	.xls, .xlsx	project budget template	English	The budget includes a cost plan detailing the expected costs of the proposed project and shows a funding plan of how these costs will be covered. Download a sample budget with instructions.
2.	Annual financial report 2021	.doc, .docx, .pdf		Local language allowed	The annual financial report of your organization includes: a balance sheet (or statement of financial position); an income and expenditure table; explanatory notes (if available).
3.	Annual financial report 2020	.doc, .docx, .pdf		Local language allowed	(see above)
4.	Financial template 2021	.xls, .xlsx	financial template	English	This financial template is a summary of the income and expenditures table of your organization. Besides the amounts, you should also fill out the exchange rate (local currency vs euro). The template calculates the euro amounts automatically. Download a sample financial template with instructions.
5.	Financial template 2020	.xls, .xlsx	financial template	English	(see above)
6.	Activity report 2021	.doc, .docx, .pdf		English	If your organization does not publish an official activity report, you should send us a report in which you mention all activities of the past year, essential changes, and highlights within the organization.
7.	Program *For all applications, it is required* to add a plan B (one paragraph) in case the Covid-19 crisis will not be over in 2023!**	.doc, .docx, .pdf		English	This document contains a: program or planning (maximum of two A4 paper sheets), and a; plan B (one paragraph) in case the Covid-19 will not be over in 2023! Add plan B as a supplement to the program.
8.	Registration certificate	.doc, .docx, .pdf		Local language allowed	If you have applied before and no legal changes have taken place, it is unnecessary to send this again.
9.	Articles of association	.doc, .docx, .pdf		Local language allowed	If you have applied before and no legal changes have taken place, it is unnecessary to send this again.
10.	Auditor's report	.doc, .docx, .pdf		Local language allowed	(if available)